To act as a first point of contact dealing with correspondence and phone calls
Perform variety of secretarial duties and administrative support to management
Manage and maintain executive’s schedules, calendar arrangement and confirm appointment.
To proactively manage and coordinate the diary of the Executive Management by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
Plan and organize travel and accommodation when required
Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.
To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
Prepare and pre screen document before passing to Executive and keep records and filling
คุณสมบัติ
Bachelor’s degree or above in Business Administration or related field
Have education background from Secretary college will be an advantage
At least 8 years experience as Secretary to Management
Minimum 5 years of experience performing broad secretarial activities to support executive roles.
Strong interpersonal and organizational skills.
Strong common sense to handle strict confidentiality using discretion in dealing with issues of a business & personal nature
Experience to handle multiple tasks in a fast-paced environment as well as working effectively under pressure.
Experience in medium to large corporations.
Basic financial knowledge to perform responsibilities related to cost control to budget administration.
Excellent command of English
Proficiency in Microsoft Office ( Excel, Power points)