Project Coordinator (Promotional products)

Giftmanufactory Co., Ltd.

Paper & Pulp, Packaging, Retail/Wholesale, Trading/Import/Export, Advertising/Public Relations, Quality Assurance/Quality Control, Production/Manufacturing

15/12/2025

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Basic Requirements

Full Time

2 - 5 Year

Bangkok (Yannawa)

Bachelor's Degree or Higher

20,000 - 30,000 baht/month

Responsibilities

As our Post-Sales Project Coordinator, you will be the key person ensuring every custom gift project flows smoothly from deal confirmation to delivery. You will work closely with clients and internal teams to keep each project accurate, on-time, and well-managed.

Your responsibilities include:

👩🏻‍💼 Client Communication:

Be the main point of contact for clients after the sales team closes the deal
Provide clear updates on artwork, sample status, production timeline, and delivery
Manage client expectations professionally and keep them informed at every stage

🎨 Artwork Coordination:

Understand the artwork process:
- Sales may provide mockup before closing
- You manage the final artwork process after the deal is confirmed

Coordinate with the Graphic Design Team to:
- Prepare final artwork
- Send artwork for client approval
- Manage revisions smoothly
- Ensure artwork approval stays within the timeline

✅ Sample Approval Management

Coordinate the pre-production sample stage:
- Review key details (logo size, color accuracy, placement, dimensions)
- Request the Admin/QC Team to send sample photos or handle sample delivery
- Update the sample status in the work management board
- Follow up to obtain sample approval before mass production

⏳ Project Timeline & Internal Communication

Track the full production journey: final artwork → sample → mass production → QC → delivery
Work closely with Purchasing, Graphic Design, QC, and Delivery/Admin teams to align all information
Identify potential issues early (delays, mismatches, defects) and coordinate solutions
Maintain accurate records: artwork versions, approvals, sample notes, timeline updates
Keep the work management board updated so every department stays aligned

Requirements

⚙ Core Qualifications
Age 27–32 years, mature and confident in client communication
Bachelor’s degree in any field or equivalent work experience.
3–5 years experience in project coordination, client service, account handling, or operations
Strong interpersonal and communication skills — able to work professionally with both clients and internal teams
Excellent organizational skills; able to manage multiple active projects while keeping track of details
Able to identify missing information, inconsistencies, or potential issues before they become problems
Experience coordinating with cross-functional teams such as purchasing, design, QC, operations, or logistics
Experience working with multi-stage project workflows (e.g., approvals, revisions, internal checks, production steps)
Skilled in managing client feedback and revision cycles while maintaining a positive relationship
Strong timeline management — able to protect deadlines and gently guide clients to stay on schedule
Comfortable working in a fast-paced, detail-oriented, deadline-driven environment
Proficient in Google Workspace (Sheets, Docs, Drive), Excel, and daily communication via LINE OA
Able to quickly learn and use project platforms such as Monday.com, Asana, Trello, or Notion
Basic English (reading/writing) for communication and documentation
Positive, solution-focused attitude; able to stay calm and professional under pressure

✨ Plus (Nice to Have)
Experience coordinating with external suppliers, partners, or service providers
Familiarity with managing made-to-order or customized products (from any industry)
Strong documentation skills — able to keep clean, consistent project records
Enjoys being the “bridge” that keeps everyone aligned and informed
Interest in learning more about production workflows, customer experience, or process improvement

Welfare and Benefits

Staff training and development
ของพรีเมี่ยมดีไซน์สวยงาม ทันสมัย
Recreational allowance
Per diem
Telephone bill allowance
5-day work week
Social security
Health insurance
Accident Insurance
Flexible working hours
Annual trip or party
Attendance bonus or other special compensation
Performance/results-based bonus
Annual bonus