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WEFIC Ocean Equipment (Thailand) Co.,Ltd.WEFIC Ocean Equipment (Thailand) Co.,Ltd.

About Company
        WEFIC Ocean Equipment (Thailand) Co., Ltd. is registered in February 2024 for supporting the business and clients in Thailand for supporting WEFIC Group operations such as Singapore WEFIC Ocean Technologies, an astounding leader in manufacturing Wellhead and Well Control Equipment.
        The organization is incorporated in Singapore since July 2013. Our founders of WEFIC, are highly experienced in designing Wellhead and Well Control equipment, for over 30 years. Since inception the company was pursuing product excellence by introducing technologies that keeps WEFIC at a competition forefront, which made “Heads turn“ in the Industry. This was clearly evidenced, when WEFIC won its first major tender and orders starting from 2014 in the region in Thailand, Myanmar and Indonesia and progressing towards global into Australasia, the Middle East, Pan Russia and South America. The achievement became a stepping stone for WEFIC’s path to positive growth. 
         WEFIC’s relentless pursuit to meet market requirements, a well planned investment that introduced a testing & assembly facility in Singapore. Which also offers PSL 3G testing capabilities. WEFIC is certainly reaching for the skies, with an expansion sales network to reach out to international markets. With innovative technologies and the dedication of its people, which is a winning formula for success!




Job Location
Location161/25 หมู่ที่ 1 ตำบลชิงโค อำเภอสิงหนคร จังหวัดสงขลา 90280
Contact person-
Telephone081-959-1963
Website-

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WEFIC Ocean Equipment (Thailand) Co.,Ltd.WEFIC Ocean Equipment (Thailand) Co.,Ltd.

Administrative & IT Officer

WEFIC Ocean Equipment (Thailand) Co.,Ltd.
Urgently Required!Only English resume will be considered.
Petroleum/Energy/Mining
Today
Apply Now

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Basic Requirements
Full Time
1 - 5 Year
Songkhla
Bachelor's Degree or Higher
Negotiable

Responsibilities
DUTIES AND RESPONSIBLE FOR / AUTHORISED TO:
 Run reception/front desk: greet visitors, manage calls, visitor logs/badges, meeting room readiness, mail/courier handling.
 Coordinate with landlord/building on repairs, access, utilities, cleaning, security, and pest control; open/track cases to closure and maintain a facility incident register.
 Purchasing support (IT/Facility & assigned categories): obtain quotations (3 quotes where applicable), prepare PRFs, draft POs, track deliveries/GRN, check invoices vs PO/DO, and submit to Finance on time.
 Provide L1 IT support: account setup, password resets, Microsoft 365, VPN/Wi-Fi, printers, meeting room AV; prepare/maintain laptops and peripherals; keep IT asset inventory up to date.
 Support implementation and day-to-day management of the new WMS (user roles, master data hygiene, scanner/label printer readiness, GR/GI, cycle counts, exception handling, quick guides/user training; liaise with IT/vendor).
 Manage office fixed assets and low-value consumables (tagging, register accuracy, issuance/returns, periodic counts, disposal proposals, replenishment to min–max).
 Maintain orderly records (PRF/PO/Invoices, facility logs, IT/WMS asset registers) and produce weekly/monthly summaries.

Authorised to:
o Open facility/IT/vendor tickets and coordinate with external parties.
o Request quotations and prepare PRFs/POs within the approved workflow.
o Reset user passwords, create/disable user access, and issue/recall IT assets under approved checklists.
o Schedule contractor/visitor access and arrange service works, all within the company’s approval matrix and budget.

Including QMS and HSE
• Comply with company QMS procedures (document control, records retention, change control for WMS/IT), and support internal/external audits (QMS/HSE/IT).
• Ensure completeness/traceability of procurement and asset records; maintain ≥98% accuracy for IT/office asset registers.
• Enforce basic IT security hygiene: access provisioning/de-provisioning, endpoint patch/AV status checks, secure disposal of media, and incident escalation.
• Apply HSE requirements for contractors and deliveries (e.g., site induction, PPE, permit/authorization where applicable, safe loading/marking of protruding loads, housekeeping).
• Report hazards/near-misses promptly; support toolbox talks/briefings for facility or vendor works.

ACCOUNTABILITY
 Service quality at reception (call pickup/visitor wait time) and accuracy of mail/courier handling.
 Facility case closure lead time and on-schedule completion of preventive tasks.
 IT helpdesk responsiveness and first-call resolution rate; integrity of IT asset inventory.
 PRF→PO cycle time; on-time and complete invoice submissions (no missing documents).
 WMS user adoption, transaction and cycle-count accuracy; office asset accuracy ≥98%; consumables kept within min–max targets.
 Compliance with QMS/HSE and information security policies; zero major audit non-conformities.


Requirements
QUALIFICATION / EXPERIENCE REQUIRED:
 Diploma/Bachelor’s in Business Administration, Information Technology, or related field.
 1–3+ years’ experience in reception/office administration, facilities coordination, and/or L1 IT support.
 Working knowledge of PRF/PO/invoice submission workflows and basic vendor coordination.
 Hands-on with Windows/macOS, Microsoft 365 (Outlook/Teams/SharePoint/OneDrive), printers/AV, and basic networking (IP/Wi-Fi).
 Familiarity with ERP/e-procurement and Warehouse Management System (WMS) basics.
 Good written and spoken English; Thai language is an advantage.

PERSONNEL SKILLS REQUIRED:
 Strong customer service and front-desk etiquette; clear, professional communication.
 High ownership, organization, and attention to detail with a sense of urgency.
 Problem-solving, follow-through, and the ability to juggle multiple tasks.
 Discretion with confidential information; reliable record-keeping and documentation.
 Team player; vendor coordination and basic negotiation skills; adaptability to change.


Welfare and Benefits
  • Staff training and development
  • Telephone bill allowance
  • 5-day work week
  • Social security
  • Annual trip or party
  • Annual bonus
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