This appointment is for a Thai national only
The Administration Assistant reports directly to the Administrative Manager and is part of the Administration team responsible for carrying the administrative duties for the school which includes:
Administrative Support
• assist with enquiries and issues from other members of staff and parents
• supervise the stock of office supplies and stationery
• assist with the reporting and control the excursion’s catering and buses
• assist with record keeping including updating bus reports
• check the provision of catering is according to request
• liaise with the catering provider to obtain quotes, book and manage the system for non-regular special catering requirements and special dietary requirements for children
• assist with other duties assigned by the Administrative Manager and/or the Director of Business Services.
Purchasing
• ensure all purchasing is authorized in advance
• raise and control Purchase Orders from Purchase Requisitions
• follow up goods arrival, ensure of goods in time, negotiate with suppliers if any delays/defects
• maintain purchasing records and documentation
• check invoices on goods received to ensure quantity, quality and specifications are as ordered
• assist with processing online subscriptions and purchases
• ensure all work is properly delegated, prioritized, and controlled
Music
• coordinate with Music department staff in various daily tasks
• arrange individual music lesson schedule for students
• work with students and parents on the matter concerning music lessons