Job Summary:
The Administrative Officer / Office Manager is responsible for overseeing the daily operations of the office, ensuring that everything runs smoothly and efficiently. This role involves managing administrative staff, maintaining office systems, coordinating office activities, and ensuring that all administrative functions are completed accurately and in a timely manner. The Administrative Officer / Office Manager also supports senior management and other departments with various administrative tasks.
Key Responsibilities:
Office Management:
Oversee and manage the day-to-day operations of the office, ensuring a clean, safe, and efficient working environment.
Coordinate office activities and operations to secure efficiency and compliance with company policies.
Manage office supplies and inventory, ensuring all necessary materials are stocked and orders are placed as needed.
Develop and implement office policies and procedures to improve operational efficiency.
Budgeting and Financial Management:
Assist in budgeting and financial management activities, including expense tracking, invoice processing, and petty cash management.
Work with finance to ensure timely and accurate financial reporting and budget monitoring.
Vendor and Facilities Management:
Liaise with vendors and service providers to ensure the office is well-maintained and all services are delivered on time.
Manage relationships with suppliers, service providers, and landlord, ensuring contracts are up to date.
Oversee office maintenance, repairs, and renovations.
Communication and Coordination:
Serve as the point of contact between internal departments and external parties.
Manage incoming and outgoing communications, including mail, email, and phone calls.
Coordinate company events, meetings, and other activities.