ROLE PURPOSE
To provide managerial leadership to the Purchasing team to source, purchase, assess, and negotiate with suppliers to ensure the availability of cost-effective consumables, spare parts, and all other materials assigned (except fabric) required by the Factory in support of the relevant Factory KPIs.
KEY ACCOUNTABILITY AREAS:
1. Materials Supply:
- Cost Effectiveness of Purchase: establish a process to ensure all purchase requests from different departments are justified from a cost-effectiveness perspective (e.g. whether a) purchase is really required, b) suitable suppliers are considered, c) alternatives were considered, etc.).
- Consumables and Other Materials: hold immediate team accountable for sourcing, purchasing and following-up on delivery and quality of the required consumables and other materials (e.g. trims). Monitor purchasing requests and alert abnormalities to CSP Director and relevant Managers.
- Accuracy of Purchase: hold immediate team accountable for ensuring the accuracy of quantity and quality before the purchase. Clarify with relevant parties where necessary.
- Machine Spare Parts: hold immediate team accountable for purchasing and follow-up on delivery on required machine spare parts.
- Inventory Control: Ensure on-time, sufficient supply of trims to production by conducting regular reviews with Customer service Executives on inventory status with reference to future production plans.
- Quality Assurance: hold immediate team accountable and be personally involved in monitoring the quality of purchased materials and follow-up with end-user to ensure end-user’s quality expectations are met. Resolve disputes in the case of rejection by end-user.
- Budget Review: review the 1-month forward budget created by Management Accounting Manager. If the purchase amount exceeds the budget, the purchase needs to be approved by Finance and Managing Director.
- Purchase Reporting: providing purchasing records to Accounts Payable monthly for bill settlement.
2. Supplier Base:
- Supplier Sourcing: continually search for potential suppliers and choose suppliers based on quality, service, and cost. Seek approval from SVP, Manufacturing, TGO Managing Director (applicable to Thailand) where necessary.
- Cross-Factory Collaboration: communicate with purchasing department of local sister Factory(s) to share information on potential suppliers for selection. (applicable to Factories having local sister Factory(s))
- Supplier Monitoring: keep track of quality and delivery performance of suppliers to aid future supplier selection.
3. Cost Savings
- Price Negotiation: proactively keep updated with the current price and quality of materials available in the market and be personally involved in negotiating price with suppliers to reduce cost. Obtain quotations to support decision-making by Customer Service Sr.manager.
- Cross-Factory Collaboration: arrange bulk purchasing from the same supplier with local sister Factory(s) to enhance purchasing power, and also reduce inventory cost of critical spare parts. (applicable to Factories having local sister Factory(s))
- Substitute Materials: developing and testing substitutes for materials required to save cost for all departments.
Thai Garment Export Co., Ltd. (นนทบุรี)
